INTRODUCTION
In NKT Photonics A/S, Blokken 84, 3460 Birkerød, business registration no. 10048265, (“NKTP”), we understand the importance of treating the personal data of our customers business partners, visitors to our website and other persons we interact with in a confidential and private manner. NKTP is committed to following the requirements and obligations in relation to data privacy in accordance with applicable law, including the EU General Data Protection Regulation (“GDPR”). Therefore, we have secure and adequate data processing procedures in place.
NKTP is the data controller for the processing of your personal data. Below, NKTP has provided an overview of the processing activities in which personal data are processed, including among others the purpose thereof and the legal basis.
If you have any question to this privacy and cookie policy (“Privacy Policy”) or wish to exercise your data subject rights pursuant to Chapter III of the GDPR and according to item 8 of this Privacy Policy, please contact NKTP by email on dataprivacy[AT]nktphotonics.com.
CATEGORIES OF PERSONAL DATA, PURPOSE, AND LEGAL BASIS
Website visitors and newsletter recipients
When you visit NKTP’s website: www.nktphotonics.com (“Website”), NKTP will process personal data about you, for instance, cookies and your IP-address. The purpose of using cookies is, i.a., to improve your user experience on NKTP’s website, to provide functionality, to generate statistics, to target the marketing of our products to your needs, and to remember your preferences.
The legal basis for the processing of your personal data is NKTP’s legitimate interests and that it is NKTP’s assess-ment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) of the GDPR. The legitimate interests pursued are to provide you with a website that works optimally, a good website expe-rience and marketing activities. In certain cases, the legal basis for the processing of your personal data in this regard is your consent, which you will be asked to give when you visit the Website, cf. Art. 6(1)(a) of the GDPR. Find more information about your use of cookies in item 6 below.
If you wish to receive a customized newsletter, we also process the following information about you: name and sur-name, subject(s) of interest and your email address in order to tailor the content of and send you our newsletters. The legal basis for the processing of your personal data in this respect is our legitimate interests in branding our products and business, cf. Art. 6(1)(f) of the GDPR.
Contact persons at a customer, vendor, or another business partner
As a contact person at a customer, vendor, or another business partner, NKTP processes your personal data when you communicate with NKTP, e.g., via emails in connection with NKTP’s existing contractual relation with the company you are employed with or in connection with the conclusion or termination of a contract. NKTP processes ordinary personal data about you, including your name, email address, telephone number, position, etc.
The legal basis for such processing of your personal data is that the processing is necessary for the purposes of legitimate interests pursued by NKTP and that it is NKTP’s assessment that our legitimate interests override your interests or fundamental rights and freedoms, cf. Art. 6(1)(f) of the GDPR. NKTP’s legitimate interests are fulfilment of our contractual obligations, maintaining and enhancing customer relationships, invoicing for the services your company provides to NKTP and/or vice versa, communicating with you if you have any questions related to our services or vice versa, and for documentation purposes in the event you agree on matters relating to our services in writing via email.
In some cases, processing of personal data is necessary to comply with a legal obligation to which NKTP is subject, for instance in relation to the obligation on the preservation of accounting records pursuant to the Danish Bookkeeping Act. In such case, the legal basis for the processing is Art. 6(1)(c) of the GDPR.
RECIPIENTS OF YOUR PERSONAL DATA
Where relevant, NKTP may disclose or transfer your personal data to affiliates of NKTP, business partners or other collaborators for business purposes. Such third parties also include social media providers, as described in item 7 be-low.
In certain specific cases, e.g., in connection with disputes, including when the disclosure of your personal data is necessary for the establishment, exercise or defense of NKTP’s legal claims, NKTP may disclose your personal data to its advisers or other relevant third parties provided it is deemed necessary and lawful.
Certain recipients process personal data on behalf of NKTP and may only process your personal data in accordance with documented instructions given by NKTP and further terms and conditions stated in a data processor agreement entered with NKTP. These data processors are not permitted to process your personal data for their own purposes.
TRANSFER OF YOUR PERSONAL DATA TO A THIRD COUNTRY (OUTSIDE OF EU/EEA)
In certain cases, your personal data may be transferred to countries outside of the EU/EEA. NKTP ensures that such transfer will be carried out in accordance with the applicable data protection laws. This entails that any party outside of the EU/EEA that will receive your personal data will ensure an adequate level of protection, for example, by entering into the EU standard contractual clauses (“SCCs”) with NKTP. NKTP will ensure the implementation of supplementary safeguards if deemed necessary in the specific case. If relevant, You may receive a copy of the legal basis for transfers upon request. Please contact dataprivacy[AT]nktphotonics.com.
STORAGE OF YOUR PERSONAL DATA
NKTP will only store your personal data if it is deemed necessary to fulfil the purposes for the processing of your personal data.
If you want to know how we store data for job applicants, read our policy here.
Website visitors and newsletters recipients
Personal data related to your newsletter account is stored until you withdraw your consent and no longer wish to receive newsletters from us.
Personal data collected via cookies through use of our website are stored for different periods depending on the type and purpose of the cookie in question. See item 6 below.
Persona data collected in relation to the use of social media will be erased when the content is deleted or when you withdraw your response to our content (likes, sharing, etc.). See more below.
Contact person at a customer, vendor, or another business partner
If you are a contact person at a customer, vendor, or another business partner, NKTP will store personal data about you as long as NKTP communicates with you because you are NKTP’s point of contact, 3 years after termination of the contractual relationship, or such longer period of time which is necessary for the establishment, exercise, or defense of a legal claim.
Bookkeeping material
NKTP will store your personal data to the extent it is necessary for bookkeeping purposes such as personal data related to invoicing. Such personal data will be stored for a period of 5 years from the end of the financial year to which the accounting records relate. The purpose is to comply with the legal obligation pursuant to the Danish Bookkeeping Act and other applicable legislation.
USE OF COOKIES
Have a cookie!.
We love lasers. And we love cookies.
We have them. Lasers. And cookies.
When you visit www.nktphotonics.com for the first time, you will be asked to give your explicit consent to the use of cookies on the Website or decline the use (except for for necessary cookies) of all or some of the cookies. Please note that the use of functionality cookies does not require your consent, as such cookies are necessary for the function of the Website. We encourage you to accept the cookies used by the Website, because it will help us improve you and other people’s experience when visiting the Website. If you decline the use of cookies, there may be a variety of functionalities on the Website, which you cannot utilize.
When you use our website, we do not register any information that can identify you directly. However, we register how you navigate around the site, so we can learn more about how our site is used.
What are cookies?
Cookies are small text files, which the Website places on your computer’s hard drive, smartphone or other electronic
A cookie is a text file that is sent to your browser from our website and saved on your computer, phone or whichever device you use to access the internet. However, the meaning of the word “cookies” in this Privacy Policy and in the consent text also includes other kinds of automated data collection, e.g. Flash-cookies (Local Shared Ob-jects), Web Storage (HTML5), JavaScript’s or cookies placed by the use of other kinds of software. The word “cookies” also refers to information about MAC-addresses and other information about your device.
There are basically two types of cookies – so-called session cookies and persistent cookies. Session cookies are in-formation units that are deleted when you close your web browser. Persistent cookies are information units that are stored on your computer until they are deleted. Persistent cookies delete themselves after a certain period but are renewed each time you visit the Website. NKTP uses both session cookies and persistent cookies. Read more about this below where you will also find an overview of the specific cookies used by the Website.
The purpose of cookies
Cookies may be used for several purposes, but in essence they are used to save information about your activity on the internet. Cookies contain information that later in time can be read by a web server on the domain that issued the cookie in question. This means that the relevant website remembers you the next time you visit it.
We collect information via cookies to improve your user experience of your website and products, to provide and improve usability and functionality, to generate statistics, analysis and website performance reviews, to remember your preferences, marketing purposes, tracking of your location and to customize our advertising on social media platforms. The benefit for you is that you will save time next time you visit the Website, as you do not have to enter the same information again and that the content will be adjusted to your preferences
How long are cookies stored?
Cookies delete themselves after varying periods but are updated automatically when you visit the Website again.
Information about your online behavior, including cookies accepted by you, will be deleted in different intervals as described the cookie declaration below.
Third party cookies
To further develop and improve the Website, we use cookies from certain third parties. The purposes are preparation of statistics and analyses of online behavior. The third parties place the cookies on your computer on our behalf and prepare the statistics, etc. Third parties used are listed in the cookie declaration below.
What cookies are used for on the Website?
At NKTP we use cookies to determine how visitors use our Website so that we can optimize the experience. We cannot make an identification of you as a user based on our cookies, because the information is collected in an anonymous form. We will not disclose this information to third parties.
Please note that if you opt out, there are many features and services on our Website that you cannot use because they require the Website to remember the choices you make.
Cookies that you have previously accepted can easily be deleted subsequently. If you use a computer with a newer browser, you can delete your cookies using the shortcut keys: CTRL + SHIFT + Delete. If the shortcut keys do not work and/or if you use a MAC, you must start by finding out which browser you are using, and then click on the relevant link with guidelines on how to opt out of cookies:
Note that if you use multiple internet browsers, you must delete cookies in all your browsers
SOCIAL MEDIA
Our use of so-called “social media plugins” on our website provides us with information about the number of visitors on the Website in response to social media advertisements.
When you visit our social media sites on e.g., Facebook, Instagram and Linkedin or our Website where social media plugins have been installed, our social media service providers collect and process your personal data using cookies, subject to your consent to the service provider, as applicable. Such collection and processing take place even if you have no account on the social media.
When you visit our Facebook and/or LinkedIn site, NKTP receives anonymous demographic and geographic statistics from Facebook and LinkedIn on the visitors on our Website and our Facebook or LinkedIn site. It happens via Facebook’s and LinkedIn’s plugins (“Facebook Pixel” and “LinkedIn Insight Tag”). NKTP is joint data controller with our social media providers for personal data collected and processed in connection with your visit to our social media sites and our Website. It means, among other things, that you may contact both NKTP and the social media providers to exercise your rights under the GDPR. Facebook and LinkedIn have primary responsibility for ensuring compliance with the GDPR and responding to requests from visitors on Facebook and LinkedIn. If you are registered as user of Facebook and/or LinkedIn, you may exercise your rights via your account settings on Facebook and LinkedIn.
Read more about Facebook’s and LinkedIn’s processing of personal data and use of cookies and analytical tools here: www.facebook.com/policy and https://www.linkedin.com/legal/privacy-policy.
YOUR RIGHTS
NKTP has implemented a number of measures to protect your personal data and ensure your rights. As a data subject, you can exercise the rights listed below. Please note that certain limitations may apply to your ability to exercise these rights, for example, when your right to obtain the information is found to be overwritten by essential considerations of private interests.
The Danish Data Protection Agency has prepared guidelines regarding the data subjects’ rights. The guidelines can be accessed here. However, please note that the guidelines are only available in Danish.
As a data subject you have the following specific rights, unless otherwise exceptionally provided by the data protection legislation:
- Right of access
- Right of rectification
- Right of erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to object
Right to complain to the Data Protection Agency
If you disagree with the way in which NKTP processes your personal data, you may file a complaint with the Data Protection Agency, using the contact details that are available at www.datatilsynet.dk. However, we hope that you will contact us first, using the below contact details, so that we may reach agreement.
Right to withdraw a former consent
If the processing of your personal data is based on your consent, cf. Article 6(1)(a) of the GDPR, you have the right to withdraw your consent at any time. Please note that your withdrawal does not affect the lawfulness of the previous processing of your personal data which until your withdrawal has been based on your consent.
If you wish to exercise any of the above-mentioned rights, or if you wish to withdraw a former consent, you are welcome to contact us at dataprivacy[AT]nktphotonics.com.
SUBSCRIPTION TO OUR NEWSLETTER
On our website, you may subscribe to receive our newsletter. We will collect and use the email address you indicate for providing you with the newsletter.
You may at any time with future effect unsubscribe to receive our newsletter. To declare that you wish to unsubscribe, you may use the respective link included in all newsletters or send an email to newsletter@nktphotonics.com.
QUESTIONS OR COMPLAINTS
If you have any questions relating to this Privacy Policy, you wish to exercise your rights as mentioned above, or you disagree with the way NKTP processes your personal data, you can contact NKTP by using the contact information provided in section 1 of this Privacy Policy.
You can also file a complaint to the Danish Data Protection Agency, which is an independent public authority that, inter alia, is responsible for monitoring and enforcing the application of the GDPR. The Danish Data Protection Agency’s contact information is available on its website: www.datatilsynet.dk.
AMENDMENTS TO THIS PRIVACY POLICY
NKTP has the right to modify this Privacy Policy regarding new technologies, regulatory requirements or other purposes. For this reason, please visit this page periodically. Below is highlighted the date when the last version of this Privacy Policy has been uploaded.
Date of the most recent version of this Privacy Policy: February 22nd, 2022